Humanitarian Programme Advisor

Humanitarian Programme Advisor

Trócaire

Mekelle, Ethiopia

Scope of Role

The Humanitarian Programme Advisor reports to Head of CST Mekelle Office & Head of Programmes, Tigray Region. The Humanitarian Programme Advisor is a vital role in the Ethiopia Country programme. The position works closely with the Resilient Communities Programme team, Women’s Empowerment Programme, Business Development Manager, MEL-Advisor, Finance and Administration team, other CST Staff, Regional Humanitarian Coordinator, HQ colleagues, partners and other stakeholders to:

• Deliver projects within the context of the humanitarian programme document
• Support partner to manage their humanitarian projects
• Support capacity development of local partners in the humanitarian sector
• Monitor projects and ensure that they are in line with the contractual agreements and legal requirements
• Prepare and support the development of concept notes and proposals in collaboration with the relevant CST Team
• Represent CST Ethiopia in relevant, agreed and assigned forums, working groups and meetings in Tigray

Project Design and Management:

• Provides support and works in close collaboration with the Head of Programme-Tigray in the management of Humanitarian Response
• Monitors the progress of individual projects and captures key lessons to inform future programme development
• Monitor the situation of partners operational areas and produce monthly Situation Report (SitRep) with the support of Head of Programmes & Resilient Community Programme Manager
• Responsible for the design of project concept notes and proposals in collaboration with Head of Programmes & Resilient Communities Programme Manager and other relevant CST Teams
• Follows up of partner proposals/work plans and ensures that the envisaged objectives of the project are met
• Ensures that monitoring visits to partners are regular and reports are written on each visit
• Provides feedback to partners on project and organisational reports
• Provides technical advice and assistance to the implementing partner organisations
• Supports partners to design and deliver institutionally funded projects
• Ensures mainstreaming of gender, safeguarding, downward accountability, protection and conflict sensitivity within the projects of the partner organisations

Partnership and localization:

• Develops, nurtures and manages relationships with CST Ethiopia partner organisations in agreement with the Haed of Programmes in Tigray
• In collaboration with the Resilient Communities Programme Manager and Head of Programmes-Tigray identify capacity needs among partners
• Provide training and accompaniment to Partners project staff to ensure effective project implementation is in place
• Responsible for conducting Partner Minimum Standards assessment and follow-up action plans with selected partners
• Responsible for ensuring the programme accountant conducts the partner finance manual assessment with selected partners
• Responsible for the roll-out of the Partner Capacity and Support Framework with selected partners
• Promotes quality and accountability initiatives such as Sphere, LEGS, GEG and HAP with Partners

Financial Management:

• Prepares and monitors project budgets relating to both CST Ethiopia and partner-led expenditure in collaboration with the Resilient Communities Programme Manager and Head of Programme
• Ensures the partner budgets are correct and supports the project objectives with support from Programme Accountant
• Provides feedback to partners on budgets and financial reports with support from Programme Accountant
• Delivers institutionally funded projects within agreed budgets

Systems and compliance:

• Effectively use CST’s programme management information systems to ensure programme and project information is up-to-date. This will include producing management information to support decision making
• Ensure that all project documents are managed in Salesforce, regular updates on required data is done based on the requests from HQ’s
• Ensure compliance with agreements, regulations and requirements attached to our work

Represent CST Ethiopia at an operational level:

• Develop, nurture and sustain relationships with relevant local stakeholders including local government, partners and other relevant stakeholders on issues related to thematic responsibilities
• Attend the monthly EMT meeting organized by CST Ethiopia Resilient Programem Manager
• Represents the programme on issues related when required
• Represent CST in relevant humanitarian coordination forums, clusters and other relevant, agreed and assigned meetings at the local, regional and national level
• Works in close collaboration with the Head of Programmes and Resilient Communities Programme Manager in providing appropriate information for reporting and defining possible areas for programming with key donors
• Works with the Head of Programme, Resilient Communities Programme Manager, Trocaire HQ staff, and relevant partners to ensure that projects are well understood, and that information is available for publications, media briefings, development education, etc.

Other:

• Undertake any and all other duties as may be assigned by the Head of Programmes Tigray or Resilient Community Programme Manager that are consistent with the nature of the job, its level of responsibility and requirements of the CST country programme

Requirements

Qualifications:

• Minimum first degree in humanitarian related fields and development studies

Experience:

• Minimum of three years of relevant experience in Humanitarian relief and recovery programming
• Robust experiences in the areas of early warning, emergency preparedness and response
• Demonstrated knowledge of key humanitarian standards including Sphere, CHS, HAP, LEGS and Good Enough Guide
• Demonstrated experience of mainstreaming including gender, Safeguarding, Protection and accountability
• Experience working in a partnership led NGO
• Practical experience of monitoring and managing budgets
• Experience working in pastoralist, agro-pastoralist and agrarian context
• Fluency in written and spoken English

Skills:

• Project Management Skill
• Managing resources; deliver projects with an agreed budget; manage time and resource efficiently; make effective use of ICT
• Achieving results; delivers work within the context of an agreed programme framework; use programme cycle management tools effectively
• Taking the lead; able to travel unaccompanied within the country
• Manage own personal growth and development
• Working with others; build collaborative relationships with staff and partners
• Communicating; fluent written and spoken English
• Looking outwards; works with and builds the capacity of local partner organisations; carries partner capacity assessment and identifies support need
• Excellent communication and change management skills
• Computer literacy, including Excel, Word and Outlook

Qualities:

• Strong commitment to principles of partnership, solidarity, social justice and localisation
• Good interpersonal relationships and teamwork skills in a multi-cultural environment
• Proactive, participatory and result-oriented approach to work
• Excellent networking skills with the ability to establish good relationships, confident in engaging with colleagues, partners and stakeholders
• Constructively critical and analytical
• Entrepreneurial, affinity to creativity and innovations
• Open-minded and flexible in approach
• Effective communication
• Cross-cultural sensitivity
• Readiness to work outside of the framed job description

Other:

• Availability to work outside regular hours to meet deadlines and travel throughout Ethiopia and within the region and outside when necessary and sometimes on short notice

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