Project Officer

Project Officer

War Child

Beirut, Lebanon

Your mission

Project Planning

• Prepare the work plan and time schedules for implementing the project activities
• Support the identification and planning of technical skills and requirements to implement the project as per relevant standards

Program Implementation and follow up

• Coordinate and implement day to day activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project implementation
• Ensure activities are on time, target and budget, using effective M&E systems to reach desired impacts
• Conduct regular field visits to engage directly with participants and partners, assess project effectiveness, and recommend timely adjustments.
• Identify challenges and trouble-shoot any unforeseen challenges during the project implementation
• Provide regular and timely updates on progress and challenges to relevant stakeholders

Documenting and Compliance

• Keep record of all activities documents
• Maintain project databases and ensure the data is protected from misuse in line with WC’s data protection policy
• Ensure staff awareness of, and respect of, WC’s code of conduct, Integrity and Safeguarding Policy as well as procedures and donor requirements
• Prepare insightful, context-specific reports highlighting both progress and operational challenges, proposing realistic solutions
• Facilitate and document lessons learned and best practices and share them with relevant teams so they can be reflected in project planning and decision making

External Coordination and Stakeholder Engagement

• Undertake communication and liaison activities to actively consult and involve participants, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, including government authorities, through regular attendance at technical meetings and bilateral meetings
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners
• Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

Logistics

• Contribute to the development of procurement plans
• Ensure a proper management and use of the project assets

Finance

• Forecast monthly requirements and track project budget
• Ensure budget alignment with donor and WCA Requirements
• Track Project expenditures and ensure aligning with approved budget
• Ensure compliance with financial policies, donor guidelines and internal controls
• Prepare and submit Expense Vouchers to the finance department
• Ensure that all supporting documents are in place before submission
• Track submitted vouchers and payments to ensure timely processing
• Work with implementing partners to ensure timely financial reporting and compliance
• Review partner financial reports and support reconciliation with project budgets
• Assist in contract and payment processing for vendors and consultants

Your profile

• Bachelor's degree in Social Sciences, Development Studies, or related fields
• Minimum of 3 years working directly with humanitarian programming, preferably within complex emergency contexts
• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Excellent interpersonal and problem-solving skills, creativity and flexibility
• Personal qualities: Works well in and promotes teamwork and healthy work environment, comfortable in a multi-cultural environment, flexible and able to handle pressure well

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