Executive Officer, P4

Executive Officer, P4

WHO - World Health Organization

Geneva, Switzerland

DESCRIPTION OF DUTIES

• Support the ADG, to ensure the timely delivery of outputs, and the preparation of regular communications between the ADGO, Division and its various Departments;
• Liaise on behalf of the ADG with staff at all levels throughout the Division, and with senior-most WHO management on issues of strategic, technical, and programmatic relevance;
• Assist the ADG on the technical and programmatic content of the work plan and oversee the technical aspects of the preparation of a coherent annual work plan that will enable the ADG to carry-out his/her mandate effectively;
• Make recommendations on how to address existing problems, monitor and proactively respond to internal and external issues and priorities identified by the ADG to build and maintain a working environment in which staff can best execute their work plans;
• Assist with initiatives under his/her responsibility in relation to the implementation and executive management of the Office;
• Manage steps and procedures related to grant management, engaging with stakeholders, interacting with cross-functional teams, in order to ensure alignment and optimum outcomes for effective grant management and performance;
• Oversee the preparation of data, analysis, and background documentation to support agenda items and provide strategic guidance to senior management to facilitate strategic decision-making on priority projects;
• Monitor implementation levels, provide quantitative and qualitative feedback to the ADG and the Directors, and ensure pertinent follow-up actions where required;
• Ensure the substantive technical preparation and organization of briefings and consultations attended by the ADG;
• Liaise with technical counterparts of other WHO Divisions in providing technical expertise in their respective areas;
• Perform all other related duties as assigned.

Specific duties:

• Coordinate with teams across the Division to communicate and align on organization's initiatives looking to identify efficiencies and collaboration opportunities; work with the ADG and senior leadership across the Division to set strategic priorities, identifying areas where the ADGO should direct its focus;
• Identify potential risks for success full execution of DDI's strategy developing timelines and action plans to mitigate, as well communication plans in order to escalate to key stakeholders if necessary;
• Work on internal and external outreach plans to communicate organizational changes and priorities;
• Lead the definition of success metrics for the division that help drive strategic priorities.

REQUIRED QUALIFICATIONS

Education:

• Essential: An advanced level university degree in international development, public health, social sciences or another field related to the tasks of the position;
• Desirable: An additional advanced degree in relevant scientific, management or policy-related field.

Experience:

Essential:

• A minimum of 7 years of relevant experience in health administration;
• Demonstrated exposure at the international level;
• Experience providing executive support including technical advice to senior level decision makers.

Desirable:

• Experience with the technical subject matter;
• Experience working and maintaining relationships with a wide range of stakeholders including WHO and UN staff, experts, government representatives, academics, and private sector officials;
• Experience working in an executive office.

Skills:

• The duties require an understanding of WHO policies, the UN system and general operational practices, and knowledge gained through experience in establishing collaborative relationships with a range of staff across the three levels of the Organization;
• Strong skills and expertise in providing advice and guidance to senior level decision makers;
• Outstanding technical and programmatic skills and knowledge and advocacy skills; demonstrated organizational skills with a proven capacity to coordinate a wide range of stakeholders, working groups and staff in pursuance of global goals and policy initiatives;
• Experience translating data, reports, and recommendations to messages for different target audiences;
• Excellent knowledge and proven skills in public health, executive support, and administration, specifically as applied to high-level meetings and engagements;
• Effective working relations with multidisciplinary and multicultural teams;
• Personal attributes include integrity, tact, and discretion;
• Ability to anticipate risk/problems and to make proposals to ameliorate these;
• High level of judgement, responsibility, and initiative;
• Demonstrated ability to provide independent leadership and deliver results during periods of intense stress and activity.

WHO Competencies:

• Teamwork;
• Respecting and promoting individual and cultural differences;
• Communication;
• Producing results;
• Ensuring the effective use of resources;
• Creating an empowering and motivating environment.

Use of Language Skills:

• Essential: Expert knowledge of English;
• Desirable: Intermediate knowledge of French.

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