Agriculture Officer

Agriculture Officer

ASEAN - Association of Southeast Asian Nations

Jakarta, Indonesia

Responsibilities

Reporting to the Assistant Director/Head and Senior Officer of Food, Agriculture & Forestry Division, the Officer shall be responsible to:

• Provide administrative and technical support with respect to cooperation in food, agriculture and forestry in the ASEAN region.
• Manage the technical administrative support to the ASEAN bodies with respect to meetings.
• Support the SOs and ADR in undertaking the administrative and substantive work of the Division and perform other duties as may be assigned by them or higher authorities.

This include:

• Manage and coordinate activities and provide required support for the implementation and monitoring of activities under the assigned working groups/experts groups under SOM-AMAF:
  • Coordinate and provide required support for the implementation and monitoring of activities under the assigned working groups/experts group under SOM-AMAF.
  • Represent the ASEAN Secretariat in the assigned meetings of ASEAN bodies and other organisations in the food, agriculture and forestry sector and serve as resource person and coordinate report of the meeting.
  • Coordinate responses to queries from ASEAN Member States with respect to the ASEAN cooperation in food, agriculture and forestry.
  • Perform other duties as assigned by Head of the Division and higher authorities.
• Provide appropriates technical and administrative support with respect to cooperation in food, agriculture and forestry in the ASEAN region:
  • Maintain records and documentation of the activities, decisions, and initiatives in the development of the regional cooperation in food, agriculture and forestry.
  • Coordinate the production of background papers reports/updated and other information materials.
  • Assist the SOs and ADR in coordinating the outsourcing of technical support required in the implementation of programmes/projects.
  • Coordinate follows up actions with respects to decisions and agreements.
  • Assist the SOs and ADR in coordinating and managing of agricultural projects managed by FAFD, including liaise with the project stakeholders, monitor and appraise the implementation of project activities, record project assets, conduct book keepings of the project budget, and drafting correspondences.
  • Assess and conduct pre-appraisal for new project proposals submitted by Working Groups, ASEAN Member States and Dialogue Partners.
• Manage the technical administrative support to the ASEAN bodies with respect to meetings:
  • Manage the technical administrative support with respect to pre-meeting activities:
    • Preparation and circulation of agenda and relevant documents.
    • Coordination with the host country.
  • Manage the technical and administrative support and logistics during the meeting:
    • Coordination of press release and protocol matters.
    • Assist in rapporteuring works in the meetings.
    • Coordinate linkage across committees.
    • Supervise and record the progress and decision points of the meeting to provide institutional memory.
    • Documentation of the progress as well as the result of the meeting.
    • Response to informal requests of the Member States during the meeting.
  • Manage the technical and administrative support with respect to post-meeting activities:
    • Coordination of follows up actions and decisions.
• Coordinate technical and administrative support for the FAFD:
  • Consolidate inputs/paper from Officers in the Divisions.
  • Coordinate the work of the FAFD members for the preparation of SOM-AMAF/AMAF.
  • Assist the Head of the Unit to keep the FAFD’s activities to be in-line with ISO.

Qualifications

• Advanced university degree (Master’s or equivalent degree) with strong academic qualifications in Food, Agriculture and Forestry or relevant policy area; and/or Bachelor’s degree with a minimum of two (2) years of working experience in research, agriculture/food policy development and negotiation, and in working closely with government officials.
• Demonstrated knowledge and policy, research and technical skills in the relevant area and the ability to acquire them.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated ability to develop, implement, monitor and review policy and procedures.
• Demonstrated commitment to collaborative work practices.
• Demonstrated ability to develop and maintain sound working relationships with stakeholders.
• Very good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
• Proven skills in problem solving in a complex organisational environment and in work planning.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
• Good command of English, written and spoken.
• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.

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