Programme Officer

SPC - Secretariat of the Pacific Community

Suva, Fiji

The role - Programme Officer will provide support in the planning, implementation, and evaluation of projects and team activities across the Ocean and Maritime Programme. This includes developing costed work plans, allocating resources, monitoring progress, and ensuring compliance with policies and processes. The Officer will also engage with stakeholders, support procurement processes and contracts of consultants, and maintain accurate project documentation. The successful candidate will have strong communication and interpersonal skills, the ability to manage competing priorities, and the ability to make decisions and solve problems of moderate scope and complexity. This role requires a team player who is committed to delivering results and facilitating continuous learning with a dynamic and diverse group of stakeholders.

The key responsibilities of the role include:

Programme planning, implementation and monitoring support

Develop detailed team plans, including schedules, budget updates, and costed workplans.
Assess project requirements and risks and incorporate this information into the project plan.
Facilitate the allocation of project resources, including personnel, equipment, and materials.
Ensure projects are compliant with policies, processes, and project management standards.

Stakeholder engagement and coordination

Regularly communicate with stakeholders and collect feedback, including regular project updates, progress reports, and meeting minutes.
Suggest necessary changes to the project plans and schedules based on stakeholder and team’s feedback.
Support strong relationships with stakeholders, including government agencies, community organisations, and private sector partners.

Documentation and programme management support

Support procurement processes and manage contracts of consultants.
Support development of concepts and proposals and prepare documentation and budgets for resource mobilisation and reporting.
Manage donor and partner requirements and documentation, including support for agreements and contracts.
Maintain accurate and up-to-date project documentation and file structures.

People management and support

Manage direct reporting staff (Finance and Administrative Assistants and/or short-term support staff), specifying objectives, schedules, and budgets, to ensure they perform their duties and fulfil project requirements.
Engage programme Administration and Finance Assistants in a community of practice.
Assess knowledge gaps against service delivery and (when possible) individual aspiration to ensure optimal and continuous staff development.

Key selection criteria

Qualifications

Bachelor's degree in a relevant field, such as management, business administration, or progressive relevant work experience.

Technical expertise

5 years of experience in project management or a related field, with experience in programme-level planning and implementation.
Solid experience working in regional/international organisations to deliver donor-funded projects in the Pacific region.
Demonstrated experience with the implementation of multi-sector projects in a cross-cutting field such as climate change.
Experience with multi-stakeholder participatory and consultative approaches.