Program Manager - Digital Earth Pacific (DEP)

SPC - Secretariat of the Pacific Community

Nouméa, New Caledonia

The role:

The Program Manager – Digital Earth Pacific (DEP) will oversee and manage programmes associated with Digital Earth Pacific (DEP). Specifically, the Program Manager will be responsible for the overall implementation of DEP which involves providing high-level strategic and technical advice on DEP; day-to-day management, coordination, and oversight of operations and finances; resource mobilisation; performance and quality control.

The key responsibilities of the role include the following:

Overall management and delivery of the DEP

Lead the detailed design and delivery of DEP country and regionally-led activities;
Provide day-to-day, results-orientated, and adaptive management, implementation, and coordination of all DEP activities;
Ensure program objectives are sustainably realised, and activities are implemented in accordance with: beneficiary priorities, formal agreements; and the operational policies and procedures of SPC and PICs;
Ensure robust project management, administration, knowledge/records management systems and processes are established and streamlined;
Ensure DEP financial management is sound and in accordance with SPC, donor and audit requirements;
Coordinate and manage all DEP procurement and contract/grant management requirements for funded services, supplies, equipment, and infrastructure;
Oversee monitoring, evaluation, research, and learning (MERL) within the project in line with SPC requirements;
Prepare high-quality and timely progress and completion reports, work plans for the SPC management, donors, PIC members and partners.

Providing high-level strategic and technical expert advice on DEP

Facilitate multi-stakeholder consultative forums to develop, negotiate and later evaluate and reflect on DEP activities;
Increase stakeholder awareness and knowledge of strengthening DEP at various levels;
Provide oversight of the technical quality of all DEP outputs and deliverables;
Undertake high-level strategic analyses of DEP and other activities in the Pacific; and identify human capacity gaps in key sectors where appropriate;
Use analysis to provide expert advice, briefings, and information products to senior government officials, SPC management, donor representatives and other stakeholders to inform the development, implementation and monitoring of appropriate risk-informed activities;
Facilitate access to expertise, and knowledge sharing within and between Pacific Island countries, and promote Pacific-Pacific cooperation.

Supporting contributing members across SPC in collaboration with relevant divisions

Oversee and support where needed technical contractors and services in accordance with SPC policies and procedures;
Provide indirect support and contributions to performance management of DEP staff in accordance with SPC policies and procedures;
Negotiate and contribute to achieving effective project support arrangements for DEP staff sitting under alternative line management structures;
Ensure all personnel supporting DEP actions receive adequate assistance to fulfil their obligations to the project whilst also developing professionally as individuals;
Encourage open communication to discuss performance, and actively share experience in project management and reasoning behind all decision making with the DEP team;
Actively schedule time for staff and make yourself available for DEP contributing members with concerns at all other times;
Create an open and confidential environment to resolve performance issues.

Facilitating effective advocacy, communications, and engagement within and between Pacific Islands Countries, SPC, and other collaborating entities, and stakeholders

Establish and maintain effective communications with Pacific Island Countries concerning their needs and the implementation of the DEP;
Ensure appropriate communications, engagement and visibility activities are undertaken for the project in line with the Communications, Engagement and Visibility Strategy agreed with the SPC and supporting partners;
Coordinate high-level government participation and program oversight through the established governance mechanisms and national steering committee process for the program;
Ensure that DEP is delivered within the context of, and contributes to the achievement of, the SPC Strategic Plan, Divisional business plans and regional policy frameworks;
Strengthen regional cooperation and coordination and establishment of communities of practice; and contribute to other regional and global coordination mechanisms, such as the Pacific Resilience Partnership, Ocean Geospatial Symposium, Pacific GIS/RS User Groups, Group of Earth Observations (GEO), Committee on Earth Observation Satellites (CEOS).

Supporting the capacity, efficacy, and impact of SPC

Provide expert advice and support to strategic planning and for DEP in SPC more broadly;
Promote collaborations and relationships within DEP, divisions and SPC more broadly;
Lead and promote networking between key stakeholders, individuals and projects involved in DEP actions where relevant;
Support the development of proposals, including to source assistance from donors and other development partners in the region;
Support formal and informal reporting to DEP donor and development partners as required;
Identify and leverage synergies between DEP and other SPC programmes, ensuring that DEP outcomes complement and enhance SPC’s portfolio of data products and services and support broader strategic initiatives;
Establish and maintain strong collaborative relationships with SPC programmes, facilitating coordination efforts to align strategic objectives, share best practices and optimise resource allocation.

Key selection criteria:

Qualifications

A Master’s degree from a recognised institution (and/or equivalent work experience) in a discipline relevant to project/programme management, international development, natural resources management, climate or environmental science, remote sensing.

Technical expertise

At least 15 years in a similar program management position with complex multi-donor, multi-beneficiary projects ideally with experience in the Pacific Islands region;
Experience of managing projects being simultaneously implemented at multiple levels – regional, national, sub-national and community (including in remote island locations);
Thorough understanding of adaptive and results-orientated project management, including: project-cycles; log-frames; financial forecasting and reporting; procurement and contract management; MERL; and risk management;
Understanding of applying gender and social inclusion approaches to development and mitigating adverse environmental impacts;
Demonstrable experience in leading and motivating culturally and disciplinary diverse and dispersed teams;
Sound knowledge of organisational affairs and systems and processes;
Experience in managing and coordinating staff and their performance to achieve high productivity and ensure staff wellbeing;
Track record in contributing to and advocating for the open source software and open data ecosystem.