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Programme Coordinat Specialist

UNDP - United Nations Development Programme

Colombo, Sri Lanka

Duties and Responsibilities

The Key Functions of the Programme Coordinator include:

  • Support to ensure effective monitoring and reporting of the PPP;
  • Secretariat Support to the PBF Board, Executive Board and related technical groups;
  • Support to the effective Implementation of PBF Projects;
  • Management of the PBF Secretariat.

Support to ensure effective implementation, monitoring and reporting of the PPP:

  • Maintain the M&E database for PPP outcome indicators and PBF Project outcome indicators, including working closely with UN agencies to ensure annual updates to targets;
  • Provide support to the effective conduct of surveys/studies initiated by the PBF Secretariat including the PPP evaluability assessment, mid-term review and final evaluation;
  • Take responsibility for preparation of the PPP annual report, ensuring adequate time for review by the Peacebuilding Board and submission to PBSO;
  • Provide quality assurance to the UN agency reports to PBSO, and ensure they are shared in line with reporting deadlines and include attention to gender related results;
  • Draft the section of the UNDP report on the PBF Secretariat’s results;
  • Support towards resource mobilization for the PPP, including technical support to proposal drafting in collaboration with UN agencies;
  • Maintenance and dissemination of the PPP Mapping database, to track support by different development partners to the PPP strategic priorities;
  • Promote linkages of the PPP with other planning processes, in particular the UNDAF, SDGs and the national policy/planning frameworks of the Secretariat for Coordinating Reconciliation Mechanisms.

Secretariat Support to the Peacebuilding Board, Executive Board and other related technical groups:

  • Support the Board with secretariat services, including organising meetings and invites, ensuring the timely distribution of preparatory documents prior to meetings, and recording minutes;
  • Organise quarterly monitoring visits for Board members;
  • Ensure that the agreed to coordination and oversight mechanisms for each of the 3 PBF projects are functioning as intended, and represent the PBF Secretariat in the meetings;
  • In areas where there are multiple partners working, promote a coherent response by supporting coordination meetings (i.e. with the GoSL, UN and NGOs);
  • Develop briefing notes, progress updates and support in preparing other documents to facilitate the work of the different groups;
  • Facilitate timely follow-up to the decisions and action points emanating from the Board and technical groups.

Support to the effective Implementation of PBF projects:

  • Organise training workshops for UN colleagues and implementing partners on conflict sensitive approaches to programming and other relevant topics to enhance programming;
  • Promote harmonized approaches with a view towards the UN ‘Delivering as One’;
  • Ensure that Recipient UN Organizations are aware of PBSO reporting schedules, templates and best practices for capturing peacebuilding results;
  • Track the implementation of projects and make recommendations for improvements, if deemed necessary;
  • In liaison with RUNOs, identify problems that may arise in relation to project delivery and management in order to advise the Executive Board on appropriate action;
  • Provide support for the effective implementation and management of peacebuilding related projects or components of projects that come under the leadership of the PBF Secretariat;
  • Any other tasks related to the implementation of the Peacebuilding Priority Plan as directed by the Resident Coordinator or Reconciliation and Development Advisor.

Management of the PBF Secretariat:

  • Ensure the Secretariat has a clear work plan, with responsibilities allocated amongst the team;
  • Supervise the Communications Officer and Peacebuilding Associate, including providing mentoring support and opportunities for skill development;
  • Oversee PBF related communications, and the regular update of the UN’s peacebuilding website;
  • Manage financial and human resources of the PBF secretariat project, including recruitments and procurement;
  • Act as a local repository of knowledge regarding the rules and regulations of the PBF and related management arrangements;
  • Seek feedback from key stakeholders on the performance and services of the PBF Secretariat.

Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional Competencies:

  • Development and Operational Effectiveness;
  • Ability to lead strategic planning, results-based management and reporting;
  • Knowledge of human and financial resources management, procurement, and general administration;
  • Demonstrates good judgment;
  • Ability to plan own work and use time efficiently, manage conflicting priorities and work under pressure of tight and conflicting deadlines.

Management and Leadership:

  • Builds strong relationships with all partners, focuses on impact and results for the client, and responds positively to feedback;
  • Consistently approaches work with energy as well as a positive and constructive attitude;
  • Demonstrates openness to change and ability to manage complexities;
  • Leads teams effectively and shows mentoring as well as conflict resolution skills;
  • Demonstrates strong oral and written communication skills;
  • Remains calm, in control and good humored even under pressure;
  • Proven networking, team building, organizational and communications skills;
  • Ability to maintain confidentiality of information and records;
  • Proven problem solving skills.

Knowledge Management and Learning:

  • Promotes knowledge management and a learning environment in the office through leadership and personal example;
  • Actively works towards continuing personal learning and development in relevant practice areas, and applies newly acquired skills.

Technical Competencies

  • Sound understanding of the different aspects of peacebuilding;
  • Aware of the Sri Lankan context and the different dynamics impacting on development and peace;
  • Sensitive to the need to promote empowerment and equality of gender and youth.

Required Skills and Experience

Education:

  • Master degree or equivalent in international development, social sciences, public administration or other relevant field.

Experience:

  • A minimum of 5 years relevant work experience in peacebuilding, recovery, development, humanitarian, political and/or transitional operations, including work experience in the field, in a post-conflict setting, is required;
  • 2 years of managerial experience is required;
  • Proven ability to draft, edit and produce results-focused reports;
  • Proven experience working with Government, civil society, international organizations and donors;
  • Prior experience with the UN would be an asset;
  • Demonstrated experience in the design and successful implementation of new business processes;
  • Knowledge of peacebuilding or related conflict sensitive approaches.

Language Requirements:

  • Fluency in English.

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