Programme Coordinat Specialist
UNDP - United Nations Development Programme
Colombo, Sri Lanka
Duties and Responsibilities
The Key Functions of the Programme Coordinator include:
- Support to ensure effective monitoring and reporting of the PPP;
- Secretariat Support to the PBF Board, Executive Board and related technical groups;
- Support to the effective Implementation of PBF Projects;
- Management of the PBF Secretariat.
Support to ensure effective implementation, monitoring and reporting of the PPP:
- Maintain the M&E database for PPP outcome indicators and PBF Project outcome indicators, including working closely with UN agencies to ensure annual updates to targets;
- Provide support to the effective conduct of surveys/studies initiated by the PBF Secretariat including the PPP evaluability assessment, mid-term review and final evaluation;
- Take responsibility for preparation of the PPP annual report, ensuring adequate time for review by the Peacebuilding Board and submission to PBSO;
- Provide quality assurance to the UN agency reports to PBSO, and ensure they are shared in line with reporting deadlines and include attention to gender related results;
- Draft the section of the UNDP report on the PBF Secretariat’s results;
- Support towards resource mobilization for the PPP, including technical support to proposal drafting in collaboration with UN agencies;
- Maintenance and dissemination of the PPP Mapping database, to track support by different development partners to the PPP strategic priorities;
- Promote linkages of the PPP with other planning processes, in particular the UNDAF, SDGs and the national policy/planning frameworks of the Secretariat for Coordinating Reconciliation Mechanisms.
Secretariat Support to the Peacebuilding Board, Executive Board and other related technical groups:
- Support the Board with secretariat services, including organising meetings and invites, ensuring the timely distribution of preparatory documents prior to meetings, and recording minutes;
- Organise quarterly monitoring visits for Board members;
- Ensure that the agreed to coordination and oversight mechanisms for each of the 3 PBF projects are functioning as intended, and represent the PBF Secretariat in the meetings;
- In areas where there are multiple partners working, promote a coherent response by supporting coordination meetings (i.e. with the GoSL, UN and NGOs);
- Develop briefing notes, progress updates and support in preparing other documents to facilitate the work of the different groups;
- Facilitate timely follow-up to the decisions and action points emanating from the Board and technical groups.
Support to the effective Implementation of PBF projects:
- Organise training workshops for UN colleagues and implementing partners on conflict sensitive approaches to programming and other relevant topics to enhance programming;
- Promote harmonized approaches with a view towards the UN ‘Delivering as One’;
- Ensure that Recipient UN Organizations are aware of PBSO reporting schedules, templates and best practices for capturing peacebuilding results;
- Track the implementation of projects and make recommendations for improvements, if deemed necessary;
- In liaison with RUNOs, identify problems that may arise in relation to project delivery and management in order to advise the Executive Board on appropriate action;
- Provide support for the effective implementation and management of peacebuilding related projects or components of projects that come under the leadership of the PBF Secretariat;
- Any other tasks related to the implementation of the Peacebuilding Priority Plan as directed by the Resident Coordinator or Reconciliation and Development Advisor.
Management of the PBF Secretariat:
- Ensure the Secretariat has a clear work plan, with responsibilities allocated amongst the team;
- Supervise the Communications Officer and Peacebuilding Associate, including providing mentoring support and opportunities for skill development;
- Oversee PBF related communications, and the regular update of the UN’s peacebuilding website;
- Manage financial and human resources of the PBF secretariat project, including recruitments and procurement;
- Act as a local repository of knowledge regarding the rules and regulations of the PBF and related management arrangements;
- Seek feedback from key stakeholders on the performance and services of the PBF Secretariat.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism;
- Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.
- Development and Operational Effectiveness;
- Ability to lead strategic planning, results-based management and reporting;
- Knowledge of human and financial resources management, procurement, and general administration;
- Demonstrates good judgment;
- Ability to plan own work and use time efficiently, manage conflicting priorities and work under pressure of tight and conflicting deadlines.
Management and Leadership:
- Builds strong relationships with all partners, focuses on impact and results for the client, and responds positively to feedback;
- Consistently approaches work with energy as well as a positive and constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Leads teams effectively and shows mentoring as well as conflict resolution skills;
- Demonstrates strong oral and written communication skills;
- Remains calm, in control and good humored even under pressure;
- Proven networking, team building, organizational and communications skills;
- Ability to maintain confidentiality of information and records;
- Proven problem solving skills.
Knowledge Management and Learning:
- Promotes knowledge management and a learning environment in the office through leadership and personal example;
- Actively works towards continuing personal learning and development in relevant practice areas, and applies newly acquired skills.
- Sound understanding of the different aspects of peacebuilding;
- Aware of the Sri Lankan context and the different dynamics impacting on development and peace;
- Sensitive to the need to promote empowerment and equality of gender and youth.
Required Skills and Experience
- Master degree or equivalent in international development, social sciences, public administration or other relevant field.
- A minimum of 5 years relevant work experience in peacebuilding, recovery, development, humanitarian, political and/or transitional operations, including work experience in the field, in a post-conflict setting, is required;
- 2 years of managerial experience is required;
- Proven ability to draft, edit and produce results-focused reports;
- Proven experience working with Government, civil society, international organizations and donors;
- Prior experience with the UN would be an asset;
- Demonstrated experience in the design and successful implementation of new business processes;
- Knowledge of peacebuilding or related conflict sensitive approaches.