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Director of Programs/Deputy Project Director

IntraHealth International

Dar es Salaam, United Republic of Tanzania

Primary Responsibilities

The Director of Programs/Deputy Project Director is a senior member of the IntraHealth project leadership team in Tanzania. S/He contributes to strategic planning of the organization and is responsible for leading the program and technical team in operational planning and implementation of the IntraHealth five-year CDC-funded project entitled Tohara Plus as well as support other IntraHealth Tanzania projects funded by other donors. S/He will oversee all programmatic components of the projects to ensure that the project achieves designated results. S/He represents the project and the agency at various technical fora, including Technical Working Groups (TWG), with the MOHCDGEC, donors, and other key stakeholders. The Director of Programs/Deputy Director will supervise the Program teams. The Director of Programs reports to the Project Director or his/her designate, and serves as Deputy Project Director, and as acting Project Director in the absence of the Project Director.

Essential Functions

  • Contribute to the strategic planning of the project and identifies synergies with other donors and partners in order to optimize the coverage and effectiveness of the project interventions;
  • Provide program management oversight and advice in project designing and proposal writing;
  • Lead program team during program planning, budgeting process, implementation and reporting in consultation with Project Director;
  • Develop and maintain strong collaborative working relationships with MOHCDGEC, Local Government Authorities, donors, other USG and non-USG partners, and local stakeholders;
  • Ensure overall technical excellence/quality and provide guidance in the development and dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with PEPFAR, CDC and MOHCDGEC requirements;
  • Assist Project Director in identifying and seeking funding opportunities and new initiatives that support the country program objectives to increase the portfolio of IntraHealth in Tanzania;
  • Lead the technical writing of concept papers, technical reports and proposals;
  • Support Project Director to oversee project initiation, including local hiring, registration, office identification, and adherence to labor laws, IntraHealth, and USG/CDC regulations;
  • Ensure that the project reflects IntraHealth standards in core technical areas (e.g. training and learning, performance and quality assurance, monitoring and evaluation);
  • Work with Project Director to lead development of PEPFAR Country Operational Plan, Continuation Application, project Work plan and budget and ensure Project achieves technical objectives within the project’s financial resources;
  • Consult with Project Director and Finance team on budgeting, forecasting, and financial management of programs and work in collaboration with Finance and program team to review all budgets on a monthly basis to ensure adherence to IntraHealth and donor requirements and to identify either over or under spending trends, and if significant trends are noted to alert the Project Director for appropriate action;
  • Conduct project management visits to districts to ensure that results and deliverables are on target and within budget;
  • Work closely with the CDC to provide project updates, discuss strategies, obstacles, performance plans, and indicator success, communicating project progress through both formal and informal meetings and required quarterly and annual reports;
  • Work with Project Director to ensure timely submission of required S/APR, program, technical and financial reports to CDC according to guidelines and timeframes provided by contractual agreements and to IntraHealth/Chapel Hill according to IntraHealth guidelines and standards;
  • Identify technical assistance needs and communicate with headquarters about additional assistance which may be needed. Develop scopes of work for these assignments, and arrange for contracting and fielding of qualified international and local consultants;
  • Manage the performance of direct reports; Undertake annual goal setting and performance appraisals for supervised staff; Mentor staff regularly and contribute to an atmosphere conducive to professional growth and development.

Education/Experience Requirements

  • Doctor of medicine with Masters in any medical related field with minimum 8 years of experience OR PHD holder with 6 years of experience in a medical field;
  • Minimum 5 years’ experience in senior project management in international organizations in public health, especially HIV/AIDs programs/FP/RH programs in Tanzania.

Technical and Other Skills

  • Strong supervisory and management skills including proven ability to set a clear vision, lead diverse teams and mentor/inspire others toward accomplishment of goals;
  • Proven ability to successfully represent a project/organization at senior level;
  • Experience with complex, high profile or sensitive agreements and recruiting, supporting and leading senior staff;
  • Proven experience in project design and proposal writing, developing program strategies and monitoring country programs and budgets;
  • Experience working with non-USG donors e.g. Global Fund, DFID, JICA, foundations;
  • Experience with private sector engagement preferred;
  • Broad experience in variety of programs e.g. MNCH, FP/RH, HIV/AIDs;
  • Proven experience developing and utilizing complex financial reports and adhering to budgets;
  • Substantial experience with a variety of donors. Specific experience with CDC, USAID, and PEPFAR is an advantage;
  • Ability and experience traveling internationally and with working collaboratively with individuals from other cultures;
  • Advanced oral and written English communications skills, plus Swahili fluency;
  • Relevant professional experience in Africa, Tanzania citizen preferred;
  • Computer literacy in Word, Excel, Power Point;
  • Willingness to travel 20% within the country and periodically internationally.

Competencies

  • Accountability - Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high quality results for the project's success. Exercise ethical practices, respectful words and behaviors, and equitable treatment of others in all activities in accord with IntraHealth values, policies, and practices;
  • Innovation - Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth's performance and meeting objectives, results and global commitments;
  • Service Excellence - Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly;
  • Organizational Stewardship – Approaches role and duties as a primary caretaker and steward of the organization, encourages a cooperative environment that focuses on placing the organization’s interests and success first before his/her’s, another individual, department or team;
  • Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship with MOH and SSAC officials, CDC and other donors, sub-grantee partners and civil society organizations during engagements; includes influencing, communicating, presenting, facilitating; build and manage new relationships and collaborative alliances;
  • Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans;
  • Business Acumen - Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of IntraHealth’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization;
  • Effective Communication - Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language (English and other required languages) appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviors.

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