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Programme Management Officer, Human Settlements

UN HABITAT - United Nations Human Settlements Programme

Fukuoka, Japan

Responsibilities

The incumbent will work under the direct supervision of the Director of the Regional Office for Asia-Pacific and with the (Senior) Programme Management Officers. He/She will also work in close collaboration with substantive officers and Programme Coordinators of UN-Habitat’s Global and Inter-regional Programmes, and with colleagues in the other substantive and administrative divisions of UN-Habitat and with staff of the United Nations Office in Nairobi (UNON). The incumbent will perform the following functions:

Knowledge Management, Communication and Advocacy

  • In close collaboration with country programmes, Programme Management Officers (Human Settlements) of the Regional Office and at Headquarters with substantive Branches, the Programme Division and the External Relations Division, promote internally and externally the work of the regional and country programmes and UN-Habitat’s mandate in the context of the Sustainable Development Goals, the Third United Nations Conference on Housing and Sustainable Urban Development (Habitat III) and the New Urban Agenda;
  • Ensure timely reporting, including, but not limited to, the development of: biannual, annual and biennial work programme reporting and special reports to the Committee of Permanent Representatives;
  • Lead the development of advocacy material which popularizes UN-Habitat’s mandate, strategy and programmes to Habitat Agenda Partners in the Asia Pacific Region;
  • Support country and regional-level knowledge products on programmes and good practices;
  • Ensure better internal and external communication including through enhanced web presence and easily accessible databases.

Project Management

  • Ensure effective and efficient execution of projects/programmes through the provision of timely and appropriate technical and management advice to country teams (in assigned countries), through the facilitation of support to country-level projects by substantive branches;
  • Monitor project activities and progress on continuous basis by ensuring periodic reporting from the field and providing critical assessment of the appropriateness and effectiveness of results achieved;
  • Ensure timely preparation and submission of status reports as required by donors, other partners and the Management;
  • Provide technical advisory services as requested.

Project/Programme Development

  • In close collaboration with the country teams in the assigned countries, ensure resource mobilization in support of the country programme. Support project and programme development for other country or regional programmes by ensuring that UN-Habitat’s global mandate and regional strategy are adequately reflected, that knowledge management is an integral component of all projects/programmes and by ensuring that project development teams have access to UN-Habitat databases;
  • Develop a resource mobilization strategy and implement this through project development in support of regional normative work including regional knowledge products and reports.

Other support functions to the Regional Office

  • Supervise and monitor the performance of assigned staff (such as HPMs) and consultants;
  • Ensure good coordination with substantive branches as well as with Headquarters focal points for cross-cutting issues where focal point responsibility within the Regional Office is assigned;
  • Update and monitor the implementation of the Asia-Pacific regional strategy of UN-Habitat;
  • Perform any other tasks as required.

Competencies

  • Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyse and participate in the resolution of issues/problems. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgement in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other’s ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time effectively;
  • Client Orientation: Considers all those to whom services are provided as “clients” and seeks to see things form clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches then to appropriates solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products for services to client.

Education

  • Advanced university degree (Master’s degree or equivalent) in architecture, civil engineering, urban and regional planning, economics or physical sciences relevant to development and management of human settlements;
  • A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  • Five years of relevant professional experience in multidisciplinary human settlements projects and programmes, of which, preferably, at least three years at the international level;
  • Proven experience (through United Nations, International Agencies or Donors) in project/programme designs and their management is necessary.

Languages

  • English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of another UN official language is an advantage.

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