Senior Officer - Security Cooperation Division 1

Senior Officer - Security Cooperation Division 1

ASEAN - Association of Southeast Asian Nations

Jakarta, Indonesia

Duties and Responsibilities:

Reporting to the Assistant Director/Head of Security Cooperation Division 1, the Senior Officer shall be responsible to:

  • Service the Sectoral Bodies and ASEAN's initiatives under the job's purview, i.e. the ASEAN Ministerial Meeting on Transnational Crime (AMMTC)/Senior Officials Meeting on Transnational Crime (SOMTC)/ASEAN Directors-General of Immigration and Heads of Consular Affairs Departments of the Ministries of Foreign Affairs (DGICM) meetings and activities.
    • Prepare discussion papers, background information papers, guidelines, talking points, briefing notes and other resources as requested.
    • Coordinate preparation of substantive meeting documents such as draft provisional agendas, joint declarations, concept papers and meeting reports.
    • Provide advice to Chair/Co-Chairs on preparations, arrangements, and procedures for meetings and cooperation activities of the AMMTC/SOMTC/DGICM through correspondence with the ASEAN Member States.
    • Serve as a resource person in meetings and cooperation activities of the AMMTC/SOMTC/DGICM and other relevant activities within and outside ASEAN.
    • Coordinate follow-up action to decisions and agreements made in meetings of the AMMTC/SOMTC/DGICM.
  • Provide policy coordination support for matters related the AMMTC/SOMTC and the DGICM cooperation activities and coordinate on cross-cutting issues including counter-terrorism, trafficking in persons and border management.
    • Coordinate and provide inputs to other divisions in the ASEAN Secretariat related to the progress of implementation of ASEAN's commitments and agreements, such as the APSC Blueprint, ASEAN-Dialogue Partners plans of actions, ASEAN Summit joint declarations on issues related to the AMMTC/SOMTC/DGICM cooperation activities.
    • Coordinate with other divisions on cross-cutting issues being addressed under the AMMTC/SOMTC and the DGICM cooperation activities, including counter-terrorism, trafficking in persons and border management, and represent the Security Cooperation Division 1 in meetings on cross-sectoral and cross-pillar issues relative to the purview of the Division.
  • Manage projects/activities under the AMMTC/SOMTC/DGICM cooperation activities.
    • Review draft project proposals, terms of reference of experts and outputs by the experts.
    • Coordinate appraisal and approval of project proposals with project proponents, ASEAN Member States, Dialogue Partners, Sectoral Bodies and relevant divisions in the ASEAN Secretariat.
    • Liaise with ASEAN Member States, Dialogue Partners and other stakeholders to ensure implementation of projects within the agreed timeline.
    • Formulate/reformat projects/programme proposals and mobilise funding support.
    • Manage and monitor the implementation of projects/programme activities within the agreed timeline.
  • Provide operational and coordination support.
    • Assist the Head of Division in providing support, information, talking points, briefing notes to the Secretary-General and his/her deputies, particularly in his/her meetings with external parties on issues related to security and defence.
    • Assist the Head of Division in the preparation of the annual budget.
    • Supervise and coach Technical Officer for AMMTC/SOMTC/DGICM matters to ensure timely and quality work and their professional development.
    • Oversee the management of AMMTC sections of the ASEAN Website.
    • Organise and coordinate meetings on security cooperation at the ASEAN Secretariat.
    • Coordinate and collaborate with ASEAN Member States, Dialogue Partners, the United Nations agencies and other International/Regional Organisations.
    • Perform other tasks as assigned by the Head of Division.

Qualifications and experience:

  • Advanced (Master's degree or equivalent) university degree in International Relations or Strategic and Security Studies with a minimum of three (3) years relevant work experience or Bachelor degree in related fields with five (5) years relevant work experience.
  • Excellent command of English, written and spoken.
  • Extensive supervisory experience and good attention to details.
  • High-level technical skills and knowledge in the area of responsibility.
  • Demonstrated skills in problem solving, planning and the development of policies and procedures.
  • Demonstrated ability to motivate staff and work effectively with people at all levels of the organisation.
  • Experience in identifying training and professional/technical development needs of staff.
  • Demonstrated sound oral and written communication skills and sound interpersonal skills, including experience in a cross-cultural environment and international settings.
  • Demonstrated ability to develop and maintain sound working relationships with stakeholders.
  • Demonstrated commitment to collaborative work practices.
  • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
  • Proven ability for accuracy under pressure and adherence to deadlines.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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