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Start Up Specialist, 4Children

CRS - Catholic Relief Services

Port-au-Prince, Haiti

Reference number: I3728

PRIMARY RESPONSIBILITES:

The Specialist primary responsibilities include but are not limited to:

Representation, Coordination, Partnerships:

  • Act as primary program contact to the donor and other local and international stakeholders responsible for addressing all program matters;
  • Oversee and support local partners in effective program implementation, including establish including budgets and workplans, developing and initiating capacity building plans and overseeing the startup of implementation activities in collaboration with consortium partners;
  • Develop and negotiate sub recipient agreements and facilitate the sub recipient financial management policy assessment process for local implementing partners;
  • Ensure that the program communication strategies, including compliance with 4Children and the USAID's branding and marking requirements as well as CRS marking and communication procedures are followed;
  • Forge and manage complex partnerships with government, civil society, learning institutions, UN agencies, and others as need arises;
  • Foster positive collaboration between 4Children/HQ, CRS/LACRO and USAID/Haiti;
  • Coordinate with other health and child wellbeing program staff in CRS Haiti. For example, liaise with the Family Care project which works closely with government and church partners to support family tracing and reintegration of children in residential care facilities;
  • Support regular communications (i.e., regular consortium meetings) and effective partnerships with MSPP, MAST, IBESR, Church, Caritas, etc.;
  • Represent 4Children at health and/or child wellbeing-related cluster/coordination meetings in Port-au-Prince as needed, and document and distribute meeting minutes to relevant staff;
  • Participate in monthly 4Children mission buy in calls.

Program Design, Implementation, Management & Quality:

  • Coordinate and monitor 4Children program startups and ensure timely and quality accomplishment of startup activities, providing timely feedback to Head of Health and 4C HQ team on key challenges;
  • Lead development of work plans, detailed implementation plans, results frameworks, MEAL plans, etc. for 4Children and 4Children implementing partners;
  • Assist with the recruitment and hiring of project staff in coordination with 4Children HQ and CRS LACRO;
  • With key program staff, ensure project objectives and results are being met on time and with technical quality standards met or exceeded;
  • Ensure decisions in program direction are done in consultation with the 4Children technical advisors, 4Children consortium members, Haitian government, and USAID;
  • Oversee the project's financial management, as per the project budget, including review and analysis of monthly budget comparison reports, preparation of quarterly forecasts, local partner grant management, and timely submission of annual expenditure analysis reports;
  • Ensure staff and project compliance with all CRS administrative, operational, and financial procedures and policies, as well as applicable to the donor regulations.
  • Manage onboarding of key project staff and establish key team management and work processes for 4Children;
  • Establish, review and track relevant Scope of Works (SOWs), Memorandum of Understandings (MOUs), Project Agreements and/or Contracts, Sub-Agreements and associated budgets between CRS and partners and/or donors and ensure USAID and CRS compliance regulations, guidelines and deadlines are met;
  • Provide financial oversight and budget development and management, and budgeting support to partners, including assurance of timely partner advance and liquidations, if needed, in alignment with CRS financial and accountability procedures;
  • Ensure that systems for the management of procurement activities are followed for any CRS and partner activities;
  • Contribute to quality preparation of project narrative and financial reports, quarterly performance data as well as other reports needed/required for timely submission to Head of Health or HQ per donor reporting schedules;
  • Develop close relationship with continuing and new partners and organize capacity strengthening activities as needed;
  • Work closely with government (MSPP, MAST and IBESR) and ensure project activities are in alignment with government priorities;
  • Conduct regular site visits to 4Children sites and submit trip reports;
  • Ensure that program startup and execution is in line with program vision and CRS agency and country program guiding principles and strategies.

Technical Assistance (TA)

  • Act as liaison to Technical Advisors in areas of assessing TA, trainings and capacity development needs of project staff and local partners, contributing to SOWs and/or ensuring TA needs are met through collaboration with HQ support, and coordinating relevant training and capacity building programs;
  • Facilitate the design of project activities and development of partnerships for HIV/AIDS, OVC and AGYW components of 4Children, including capacity strengthening activities for PEPFAR OVC partners implementing case management in coordination with the 4C Senior Technical Advisor and Program Specialist;
  • Identify and assess key strategic local partners for 4Children;
  • Coordinate second scoping mission with the 4Children and USAID team in June/July, including scheduling meetings with key stakeholders and providing necessary logistical support;
  • Provide limited technical guidance during the design and rollout of a nation-wide mapping of Catholic RCCs in Haiti in collaboration with Family Care project staff and MEAL staff;
  • The Family Care project will work closely with government and church partners to support family tracing and reintegration of children in residential care facilities, and will be first piloted in two Catholic residential care centers (RCCs). Residential care services for children will be transitioned to provide family- and community-based services. The Start-up Specialist will not be responsible for management of this project, but will provide limited technical guidance and support.

Monitoring, Evaluation, Accountability & Learning (MEAL)/Research:

  • Ensure the development, integration and strengthening of the program MEAL activities using CRS/MEAL tools to plan, track and review indicators of progress;
  • Develop key indicators for the project and manage effective reporting on project indicators as needed;
  • Identify learning from other countries and organizations that can be adopted, adapted or replicated in the CP, including other 4C countries, especially those implementing DREAMS-like approaches;
  • Actively encourage innovation and use of ICT4D and explore possibilities of these being scaled up and/or replicated in 4Children project;
  • Support development of key indicators and data collection processes with local implementing partners and PEPFAR OVC partners in response to reporting requirements or CRS proposal/project development, as needed;
  • Support development of project MEAL Plans including planning for the implementation of baseline and financial evaluations, operations research and other assessments.

KEY QUALIFICATIONS AND EXPERIENCE:

  • Masters degree in social sciences/development, social work, child wellbeing/protection, public health, international development or a relevant technical field;
  • Minimum 5 years of experience in programs focused on child wellbeing and/or child protection, OVC, AGYW and/or HIV/AIDS in developing context;
  • Demonstrated knowledge and technical capacity in adolescents or youth programming and HIV programming; Experience with family strengthening programs, case management and referral systems approaches, gender-sensitive approaches, and social service systems strengthening strongly preferred;
  • Oral and written fluency in English; professional proficiency in French and/or Haitian Creole;
  • Familiarity with USG rules and regulations and experience managing USAID projects including minimum 5 years managing significant USG-funded or programs of similar complexity required; knowledge of key USG regulations;
  • Proven ability to establish and maintain collaborative partnerships for effective program implementation;
  • Proven experience in building and maintaining institutional linkages required. Advocacy skills and facilitation skills are a plus;
  • Excellent interpersonal, coordination and partnership skills and ability to represent CRS to donors, partners, government, church and other actors;
  • Excellent administrative, planning, budgeting and financial management skills, including the ability to prepare and analyze work plans and budgets;
  • Excellent analytical, decision making and organizational skills and strong initiative without direct supervision;
  • Ability to travel national and internationally, up to 40%;
  • Excellent computer literacy (Web, MS Outlook, Word, Excel, PowerPoint, etc.); and
  • Strong experience in project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, etc., preferably for projects funded by multiple public donors, including USAID;
  • Knowledge of local health and child wellbeing context in Haiti including key stakeholders such as government, strong relationship with IBESR/MAST is a plus;
  • Experience engaging partners and strengthening partnerships. Experience working with Church partners strongly preferred;
  • Experience with successful project development activities with USG funding;
  • Experience using MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, and knowledge sharing networks.

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