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Associate Program Officer

FHI 360

Nakuru, Kenya

Job Summary/Responsibilities:

Program Development and Management

  • Provide support to program/technical staff for coordinated and integrated project delivery;
  • Particpate in development, and implementation tracking of annual project workplans;
  • Develop performance progress report in collaboration with technical teams within the set timelines and in response to donor requirements and work plan objectives;
  • In collaboration with relevant project teams (technical/finance), draft and manage partner sub awards encompassing scopes of work, budgets, work plans. In addition, draft memorandums of understanding and other contractual documents between FHI360/Afya Uzazi and partners;
  • Facilitate quarterly performance review meetings with project staff and partners in the Counties;
  • Support technical teams to develop schedules of supportive supervision and progress monitoring of project activities;
  • Ensure partners submit all reports in a timely fashion, review narrative and finacial reports per workplans, scopes of works;
  • Identification of partners organizational capacity gaps and generated capacity building action plans to address identified gaps;
  • Provide program monitoring support and capacity building to designated implementing Partners to ensure timely implementation of subagreement schedules/workplans and timely program and finance reporting;
  • Keep government heads and other stakeholders informed about the project, and updated on progress and opportunities for collaboration and ensure the project is represented at stakeholder forums;
  • Respond to a variety of programmatic, financial, administrative and logistics needs and requirements generated from the partners, project staff, project management, donors and monitoring project website;
  • Ensure equitable allocation, efficient and effective utilization of project resources;
  • Ensure that Afya Uzazi is consistently branded for visibility in all areas of operation;
  • Review, edit and format project document: workplans and quarterly reports;
  • Tracks performance against Financial Cost objective (FCO), project timelines, budget, objectives, and deliverables.

Support to Chief of Party (COP)

  • Communicates regularly with project team leads to keep them abreast with project progress; provide timely information on issues that need their attention and intervention;
  • Respond to program related request from the office of the Project Director;
  • Organize strategic partners’ meetings, document deliberations and communicate the same;
  • Document deliberations of the project management team(PMT) and share with the team;
  • Maintain a database/filing system of project documents;
  • Support in preparation for donor visits and take clear notes of feedback from USAID performance review meeting indicating various points of action;
  • Holds regular update and feedback meetings with staff to ensure they work in an integrated manner; address issues that may hamper a smooth working process and resolve problems/conflict with tact;
  • Communicate to project staff on various aspect of the project upon request by the Director;
  • Serve as the liaison for internal units, such as finance, contracts, HR, procurement, etc.

Qualifications:

REQUIREMENTS: KNOWLEDGE, SKILL, ABILITIES AND EXPERIENCE

  • Working knowledge of concepts, practices and procedures with program design;
  • Strong and demonstrated program/project management skills;
  • Ability to solve problems and implement corrective action as needed;
  • Ability to prepare reports and provide information to management in a timely manner;
  • Excellent oral and written communication skills;
  • Strong organizational abilities and attention to detail;
  • Proven ability to work within strict deadlines;
  • Prior national or international work experience in a USAID funded project in a similar capacity;
  • Deep understanding of USG rules and regulations;
  • Demonstrated experience in facilitation with excellent presentation skills.

MINIMUM REQUIREMENTS

  • Bachelor’s degree in health sciences, Education, behavioural, social sciences, international development or related field with 3-5 years’ experience or a master’s degree in public health, international development, project management, social sciences or related field with 1-3 years’ experience;
  • Proficiency in Microsoft Office Suite.

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