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Associate Programme Officer (Policy Coordination), P2

UNODC - United Nations Office on Drugs and Crime

Vienna, Austria

Org. Setting and Reporting

The position is located in the Office of the Director-General/Executive Director (ODG/OED), United Nations Office at Vienna/United Nations Office on Drugs and Crime (UNOV/UNODC). Under the overall guidance of the Chief of ODG/OED and Strategy Advisor to the Executive Director, the incumbent reports to the Policy Coordination Officer as first reporting officer and to the Senior Legal Adviser as second reporting officer.

Responsibilities

Within assigned authority, the Associate Programme Officer (Policy Coordination) will contribute to the overall policy and inter-agency coordination functions of ODG/OED and will be responsible for the following key areas:

  • Assist with the preparation of briefing material, talking points, and other substantive documents for the Director-General/Executive Director (DG/ED)'s meetings and missions; ensure submission of material to the DG/ED within established deadlines and adhering to established quality standards;
  • Assist with the preparation of talking points and background information for the Secretary-General’s and other UN senior officials’ briefing material, as requested;
  • Monitor all incoming correspondence and manage the appropriate action in coordination with relevant UNOV/UNODC units;
  • Draft and review correspondence for the signature of the DG/ED;
  • Assist in facilitating UNODC's contribution to the UN System's coordination efforts in substantive and administrative areas of relevance to UNOV and UNODC;
  • Assist in reviewing UNOV/UNODC contributions to reports of the Secretary-General or other high-level officials or UN bodies through ODG/OED;
  • Assist in reviewing internal policy and programmatic documents and provide contributions to support the DG/ED’s decision making;
  • Attend meetings of the DG/ED, draft and review minutes, monitor and facilitate follow-up;
  • Assist in providing policy support to the DG/ED for intergovernmental meetings and Member States groupings;
  • Assist with the coordination and implementation of UNODC mandates and policy positions; monitor the development and implementation of selected country, regional and/or thematic programmes, in the areas of responsibility;
  • Contribute to the implementation of the inter-regional approach to drug control and crime prevention, through participation in interdivisional meetings and keeping the Chief of the Office abreast of new developments;
  • Contribute to addressing key institutional challenges to smooth and accountable delivery of programmes ensuring delivery with accountability; assist in supporting institutional change processes (such as enterprise risk management, promoting gender equality, Umoja and others);
  • Keep abreast of policy issues related to the UNODC mandate areas as well as strategic and operational developments at UNHQs level and within UNOV and UNODC to ensure informed contributions to the policy coordination function;
  • Assist in progress monitoring of the policy and inter-agency coordination function and contribute to the ODG/OED progress report;
  • Perform records management activities related to all policy and strategic management related matters;
  • Support administrative tasks (e.g. SAP Umoja, budgetary and financial functions, etc.);
  • Perform other work related tasks as assigned.

Competencies

  • Professionalism: Has knowledge and understanding of the policies and mandates of UNOV and UNODC. Has ability to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed;
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, international relations, political science, law, management or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Work Experience

A minimum of two years of relevant progressively responsible professional experience in policy analysis, a coordination or legal advisory function or a related area is required. Working experience with the United Nations or a similar international organization is highly desirable. Experience working in areas related to drug control, crime prevention and criminal justice is desirable. No experience is required for candidates who have passed the Young Professionals Programme Examination (YPP)/United Nations National competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

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