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Program Officer III

FHI 360

Washington, DC, United States

Description:

This position is within the Platform and Portfolio Management (PPM) department which was created to provide the basis for excellent project management in areas not covered by FHI 360 regional offices (Asia – Pacific and East and Southern Africa). Responsibilities include:

  • Management and Accountability for Projects in select countries where there is a corporate interest in managing projects as portfolios (currently Nigeria and Egypt);
  • Developing and testing systems, procedures and standards for Project implementation;
  • Developing and testing systems, standards for building capacity at the Country level, whether via platforms, shared services, or attention to hiring and retaining staff;
  • Project start up;
  • Consolidating information on non APRO and ESA countries in one place;
  • Long-term development and roll out of orientation programs for Key staff/local staff;
  • Ensuring the FHI 360 operating model is appropriately implemented.

PPM has been focusing on providing strategic leadership, management support and operational oversight to country offices within our portfolio. Our team works closely with country directors/Operations Directors in the field as well as enterprise service teams to ensure quality programs are being implemented and new business is being generated.

The Senior Program Officer is expected to provide technical assistance and support PPM’s portfolio countries and collect, compile and analyze relevant information. S/He provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables.

Job Summary/Responsibilities:

  • Provides technical assistance and support to programs. Collects, complies, and analyzes information relevant to programs. Provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables;
  • Provides support to program management such as troubleshooting, updates work plans, coordinates travel arrangements and monitors program activities;
  • Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables;
  • Facilitates communication by answering partner inquires and monitoring project websites;
  • Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals;
  • Works with Project Manager and assists with developing budgets, proposals, managing grants, project materials, and information;
  • Collects, complies and analyzes information relevant to the program;
  • May provide administrative support to programs as needed by writing, reviewing, and translating reports on a quarterly basis;
  • Provides technical assistance and support to program;
  • Reviews and contributes to work plans for one or many programs;
  • Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners;
  • Serves as the liaison for internal units, such as finance, contracts, centers, etc;
  • Supports program/project teams administratively and technically to provide high quality deliverables to clients;
  • Develops reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs;
  • Ensures timely implementation, and monitors project activities against work plans;
  • Identifies resource development opportunities and supports development of proposals;
  • Assists with budgeting and writing proposals;
  • Serves as the liaison with government officials, local communities, and other organizations;
  • Provides technical input to projects, including monitoring and evaluation;
  • Supervises and mentors staff and provides training on systems, policies, and regulations;
  • Leads projects/programs in coordination among project leaders;
  • Oversees all aspects of the program;
  • Ensures integrity of design and implementation of program;
  • Provides timely and high quality work plans with programmatic, financial, technical reports;
  • Develops and monitors budgets. Ensures accountability of all project activities;
  • Ensures achievement of project performance objectives and deliverables;
  • Develops and maintains relationships with government agencies, and other organizations;
  • Represents organization in matters pertaining to the execution of the program.

Qualifications:

  • Bachelor's Degree or its International Equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field;
  • Typically requires a minimum of 8 + years’ experience with program management, cross- cultural communications, US Government rules and regulations;
  • Substantial experience using computerized information systems;
  • Articulate and professional and able to communicate in a clear, positive fashion with clients and staff;
  • Must be able to read, write, and speak fluent English; fluent in host country language as appropriate;
  • Prior team lead experience preferred;
  • Demonstrated leadership experience preferred. 

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